Formal requirements

On this page you can find all relevant forms and information that you will need in regards to a study abroad as a free mover. Please hand in the respective forms at the International Office or at the Examination Office before, during and after your return from the study abroad.

In order to avoid any problems or misunderstandings please make sure that you

  • fill out all forms electronically (handwritten completed forms will not be accepted)
  • give correct and complete information
  • obtain the respective signatures on each form
  • make a copy of each form for your files
  • hand in the original documents up to the due date.

Forms Free Mover

  • Checklist
  • Notes on general safety precautions
  • Covid 19 – Current information and advice
  • Notes on overlapping semester times
  • Academic Recognition / Learning Agreement
  • Notification of semester abroad / Application for a semester leave of absence
  • Transcript of Records
  • Accommodation Service
  • Can I write my thesis during a study period abroad?
  • Experience Report

Notes on general safety precautions

Covid 19 – Current information and advice

Due to the Corona pandemic and the still ongoing dynamic situation, regulations at host countries and/or host universities may be changed and adjusted to new developments at any time. During the study abroad, the rules and regulations of the host universities and host countries must be followed.

In accordance with the German Academic Exchange Service (DAAD) the Leuphana University advises against travel into Corona risk areas and to countries and regions with Corona travel warnings issued by the German Foreign Office. Travel to countries with an existing travel warning is always carried out at the participants' own responsibility.

Since the health and safety of its students is always a top priority for Leuphana University, we would like to urge you once again to observe the following tips and recommendations:

  • Keep yourself regularly informed about the current situation in the host country on the websites of the German Foreign Office and be sure to register on the crisis precaution list.
  • Postponing a stay abroad planned for the winter semester to the summer semester 2022 due to current pandemic developments is possible in most cases - please contact the host university if you are considering this.
  • It may also make sense to start the mobility phase virtually first and to realize the physical mobility at a later point in time - again, the host university will advise you in most cases.

Please contact us before and during the mobility if you have any questions or difficulties.
Eva Vosshagen,
Sandra Schnell,


Notes on overlapping semester times

Academic Recognition / Learning Agreement

To make sure that your academic achievements at a host university will be recognized at Leuphana, it is highly recommended to set up a Learning Agreement before your study abroad.

If possible, this should be sent to the International Office for approval before the start of your stay abroad, and at the latest 5 weeks after the start of lectures at your host university. If there are any changes in the study plan after your arrival at the host university, you must complete an additional Modified Learning Agreement and send it to the International Office for approval within 5 weeks of the start of lectures at your host university. The modified learning agreement shows your final choice of courses at the host university, i.e. all the courses you will attend.

On the Learning Agreement, please: (1) electronically fill in all modules/courses you wish to attend at the host university (2) electronically fill in the Leuphana modules you wish to have recognised via these courses (3) obtain the signatures (or email confirmations) from the responsible persons to confirm that your chosen courses will fulfil the Leuphana requirements.
Courses for which you do not wish to apply for recognition should be identified as an "additional course" (no signature required). If, in the modified learning agreement, you list a course already approved in the first learning agreement, please indicate this in the signature field. In order to check the eligibility for recognition, those responsible persons need course/module descriptions.

Please submit the fully completed and signed Learning Agreement in the original, or the modified Learning Agreement as a pdf with associated email correspondence also in one pdf to the International office, where it will be verified and signed. Please note: For the duration of the corona protection measures and related restrictions, we accept all Learning Agreement documents via e-mail/with digital signatures.

Further information regarding course recognition can be found here.

Please do not use Learning Agreement forms from host universities.

Notification of semester abroad / Application for a semester leave of absence

You should announce your intention of studying abroad latest by the end of the re-registration period for the following semester. Whether you submit a notification of a semester abroad or apply for a leave of absence depends on different factors. You can find relevant information in the following documents. Generally a notification of a semester abroad is recommended. Students with double majors are requested to submit one notification per major. Please send the carefully completed form to

The Application for a leave of absence is to be found at the webpages of the schools.

Transcript of Records

Foreign universities usually require a Transcript of Records (proof of your completed examinations) in English language. The Student Service will issue these on request.

Accommodation Service

The Leuphana Accommodation Service arranges contact between private landlords or students of Leuphana University and incoming exchange students.

If you would like to rent out your furnished room in Lüneburg for a semester or two please send an email to

Tanja Schaefer
Zimmervermittlung / Accommodation Service
International Office / C14.112

Can I write my thesis during a study period abroad?

In general, it is possible to write your thesis during a study period abroad. The thesis must be listed in the learning agreement with 25 CP (MA) or 15 CP (BA) and will be graded at the host university. It can be recognized at Leuphana just like any other academic work done abroad, if the basic eligibility for recognition has been confirmed in advance by the responsible persons at Leuphana. First and second examiners are lecturers of the host university. The conversion of grades is done according to the General Examination Regulations.

Experience Report

The experience report shall be filled out by all outgoing students after completion of their study abroad, signed and handed in at the International Office within four weeks of the completion of the study abroad, latest by 15 July.

These experience reports are an important source of information for students who are planning a study abroad, both as a first orientation as well as a part of specific preparations for such a study abroad. All reports that are released for publication are available at the information desk of the International Office.

Additionally, these reports are used to evaluate the study abroad, since they give important information on the quality of the programs.