Information for Technical and Administrative Staff

Erasmus+ supports training periods abroad for staff working in higher education institutions. Options for such training periods include workshops and seminars as well as job shadowing.The subsidy includes country-dependent residence allowances as well as travel allowances (see below). Course fees cannot be reimbursed.

With Erasmus+, you can train at a higher education institution or at an organisation outside the HE sector in a Program country. Examples of organisations outside the HE sector include businesses, public bodies, social partners, research institutes and non-governmental organisations.

Benefits

• Training abroad based on a defined program, e.g. participation in a staff mobility week*
• Exchanging information with international colleagues and gaining new perspectives
• Strengthening own competences
• Developing professional networks

*Staff mobility weeks are offered regularly at many universities and are often organised for specific target groups (e.g. library staff). Announcements of staff mobility weeks at partner universities are forwarded by the IO to the corresponding departments at Leuphana. A list of staff mobility weeks in Europe can be found in the database IMOTION

Conditions

• A training period must last a minimum of 2 days and cannot last more than 2 months. This excludes travelling time.
• Eligible are employed staff members of all university units.
• Each staff training abroad requires that the staff member, the university and the receiving institution sign a Mobility Agreement. This document sets out learning goals, rights and responsibilities and also how the training will be formally recognised.

A solid knowledge of the English language or the language of the host country is required.

Application

Applications for a training mobility can be sent at any time and informally to Eva Vosshagen. She will be happy to help you find the most suitable country and receiving institution.

Before the mobility

After approval of your application, we will send you the Mobility Agreement and the Honorary Decleration Green Travel. Please send us the carefully and electronically completed Mobility Agreement as soon as possible but no later than 4 weeks before the start of the mobility.

This agreement includes the details of the planned training mobility and has to be filled out according to prior agreement with the responsible person at the host institution. If a training mobility includes weekends, please explain the reasons.

Together with the Mobility Agreement, please also submit a copy of the approved business travel application („Dienstreiseantrag“) and, if you will be using low-emission means of transportation such as bus, train, or carpooling for the main part of the trip, or traveling by ship if the destination can otherwise only be reached by plane, the “Honorary Declaration Green Travel”.

As soon as we receive the signed Moblity Agreement and the approved travel application we will issue the Grant Agreement. Once signed by you and handed in as an original copy, we will arrange for the payment of 70% of the grant.

After the mobility

Please send us the Confirmation signed by the responsbile person at the host institution and indicating the duration of the mobility period and number of working hours, latest 2 weeks after the termation of the mobility.

You will also automatically receive a request to take part in the EU online survey. Once you have completed the survey, we can arrange for the payment of the remaining 30% grant.

Recognition

Erasmus staff mobilities are counted as working time as part of an approved business trip. Participants receive a certificate at the end of the mobility, which is also attached to the personnel file.

EU grants provide a contribution to your costs for travel and subsistence during your time abroad and vary depending on the receiving country and the distance between Lüneburg and the receiving country/town.

The daily allowances are standardised and differentiated by 3 country groups and for day 1 to day 14; from day 15 to day 60 the daily allowance will be reduced by 30%.

In addition, travel costs can be reimbursed in relation to the real distance between Lüneburg and the target location. Distances will be calculated Europe-wide with a calculator.

 *The horizontal priority Sustainability focuses on raising the awareness of Erasmus+ participants on the issues of sustainability, climate change and environmental protection, and in particular on the environmental footprint that participants create through their mobility. The financial support for sustainable transport should increase the number of mobilities with more environmentally friendly means of transport and reduce the environmental footprint of the Erasmus+ Program.
Green travel" means travel that uses low-emission means of transport such as bus, train or carpooling for the majority of the journey.

Real cost applications for extraordinary costs for expensive travel
If the travel allowance according to the distance category does not cover at least 70% of the real travel costs for sustainable travel, participants can be reimbursed 80% of the real costs for sustainable travel. If awarded, the exceptional costs for expensive travel replace travel support.

The application must be justified by the applicant and approved by the national agency.