Information and Forms

In the checklist you will find all the steps required at Leuphana before, during and after your semester abroad, as well as the relevant contact persons.

The Federal Foreign Office has summarized important information for safe travel abroad in an app.

In order to ensure the recognition of host universitycourses completed abroad at Leuphana Univesity, we recommend to conclude a Learning Agreement before the start your stuies abroad , but at the latest within five weeks after the start of lectures at the host university. Changes to the Learning Agreement have to be documented in a Modified Learning Agreement, also within five weeks of the start of lectures at the host university. The Modified Learning Agreement represents, if applicable, the final course selection at the host university as well as its recognition at Leuphana.

The person responsible for recognition confirms the eligibility for recognition by signature or email correspondence. An email confirmation is only valid if a clear assignment of host university courses and Leuphana modules (codes, titles, CP) is evident from the email correspondence itself. In order to check the eligibility for recognition, the responsible persons need meaningful course/module descriptions.

Note: You can recognize achievements from the curriculum of your own major, minor and complementary studies or degree program (GS). Courses you don’t wish to recognise are designated as "Additional Credit"/”Zusatzleistung” (no signature required).
Please submit the completed and signed (Modified) Learning Agreement as a pdf with email correspondence (bundled in one pdf) for review and signature to the in the International Center via email: la.outgoing@leuphana.de.

• Find forms and lists of authorized responsible persons for recognition for download below.
• Complete forms electronically.
• pdf documents with digital or electronic signatures are sufficient - originals are not necessary.
• Especially in July/August, processing times may be longer due to vacations/absences.
• Incomplete documents won't be processed.

The lists of the persons responsible for recognition are available on the following websites:

• Responsible persons for academic recognition Bachelor (Website) or here for download
• Responsible persons for academic recognition Master (Website) or here for donwload

Further information regarding course recognition is available here.

During your period of study abroad, you will retain your student status at Leuphana, but will generally be exempt from paying tuition fees for the duration of your stay abroad. You will not receive a semester ticket.

Step 1: ALL students wishing to go abroad as freemovers must complete the form ‘Notification of Freemover Semester Abroad’ by 10 June (winter semester) or 10 January (summer semester). You will need your planned STUDY-RELATED dates of stay for this. Send the form with attachments (certificate of enrolment, letter of acceptance, H+ proof) by email to outgoing@leuphana.de.
Step 2: The IC sends a list of outbound students to Student Services with the following details: first name, surname, student number, email, host university, country, planned start date, planned end date.
Step 3: Student Services informs students that their semester abroad has been registered.

Students who require the semester ticket after their stay abroad must pay the full semester fees and actively apply for this in advance with Student Services.

In the event of cancellations or extensions to the stay abroad, the IC informs Student Services.

Foreign universities usually require a Transcript of Records (proof of your completed examinations) in English language. The Student Service will issue these on request.

The Leuphana Accommodation Service arranges contact between private landlords or students of Leuphana University and incoming exchange students.

If you would like to rent out your furnished room in Lüneburg for a semester or two please send an email to tanja.schaefer@leuphana.de.

Tanja Schaefer 
Zimmervermittlung / Accommodation Service
International Center / C5.134
+49.4131.677-2646
tanja.schaefer@leuphana.de

In general, it is possible to write your thesis during a study period abroad. The thesis must be listed in the learning agreement with 25 CP (MA) or 15 CP (BA) and will be graded at the host university. It can be recognized at Leuphana just like any other academic work done abroad, if the basic eligibility for recognition has been confirmed in advance by the responsible persons at Leuphana. First and second examiners are lecturers of the host university. The conversion of grades is done according to the General Examination Regulations.

The experience report shall be filled out by all outgoing students after completion of their study abroad, signed and handed in at the International Center within four weeks of the completion of the study abroad, latest by 15 July.

These experience reports are an important source of information for students who are planning a study abroad, both as a first orientation as well as a part of specific preparations for such a study abroad. All reports that are released for publication are available at the information desk of the International Center.

Additionally, these reports are used to evaluate the study abroad, since they give important information on the quality of the programs.