Once you’ve been accepted

Below you will find important information and instructions for exchange students.

Information and forms for exchange students (outgoing)

  • Notes on general safety precautions
  • Notes on overlapping semester times
  • Nomination and Application at the Host University
  • Accommodation Service
  • Can I write my thesis during a study period abroad?

Notes on general safety precautions

Attention; Link for registration in the crisis prevention list for German nationals "Elefand" of the Foreign Office (inclusion in the e-mail distribution list of the"Landsleutebrief"): www.auswaertiges-amt.de/de/ReiseUndSicherheit/elefand/301844

Notes on overlapping semester times

Nomination and Application at the Host University

Nomination: The International Center nominates all students with an exchange place at the respective partner universities. As a rule, the host universities contact the nominated students directly or via our Center and inform them about the application procedure.

Application: You are responsible for submitting your application to the host university in due time. If possible, we have included information on the application procedure and deadlines at the host universities in the fact sheets at https://leuphana.moveon4.de/publisher/1/deu. (Leuphana Erasmus code: D LUNEBUR01)

In most cases, the application includes

  1. Application Form for Exchange Students
    The form is often available on the host university's website (online application or download). Many universities also send the forms directly to the nominated students or to our center; in the latter case we will forward the information to you.
    If you need a Letter of Nomination please contact Sandra Schnell, sandra.schnell@leuphana.de.
    If the application form has to be signed by the International Center, please send the completed and signed application form (pdf) to sandra.schnell@leuphana.de. We will return the signed document to you as soon as possible.
    If the host university only accepts applications submitted via our center, please send your complete application package (pdf) within the deadline to sandra.schnell@leuphana.de. We will forward your application package to your host university.
    If you need original signatures from us, because you have to send the application by mail, please mail us the application documents for signature appr. 2 weeks before the deadline. We will mail them back to you as soon as possible.
  2. Transcript of Records
    If you need a current transcript in English:
    At www.leuphana.de/college/studium/pruefungen.html you will find the form "Notenbescheinigungen per E-Mail" under „Informationen und Formulare“. Please send the completed form by mail to the Student Service Office and include a copy of your identity card. In addition, please write an e-mail to the Student Service Office and request the transcript by e-mail.
  3. Learning Agreement (preliminary)
    Some partner universities require a preliminary Learning Agreement with the application documents, often without information on recognition at the home university (“Table B”). Submit a preliminary LA to the host university within their deadline. Around the beginning of June or the beginning of October, you will then also create the Online Learning Agreement (OLA) on the basis of the routing slip. Detailed information on the preparation of the routing slip and the OLA are available in the corresponding areas below. If you need the (online) LA and have questions about how to create it, please contact Stefanie Bahnsen.
  4. Proof of Sufficient Language Skills
    If the host university requires a proof of sufficient language skills:
    Most partner universities accept the language certificates issued by the Language Center, including OOPT (Oxford Online Placement Test), which have been part of your application for the exchange place. A copy of the certificate is therefore sufficient in most cases. 2nd round applicants who have not yet taken a language test at the Language Center due to the closure of the university, please contact the following lecturers of the language centre
    - for English: Lynette Kirschner
    - for Spanish: Maria del Carmen Suñén Bernal
    - for Frech, Italian and Portuguese: Christophe Hohwald.

Please send a copy of the application documents to outgoing@leuphana.de. In case of an online application you can alternatively submit a Letter of Acceptance.

Accommodation Service

The Leuphana Accommodation Service arranges contact between private landlords or students of Leuphana University and incoming exchange students.

If you would like to rent out your furnished room in Lüneburg for a semester or two please send an email to tanja.schaefer@leuphana.de.

Tanja Schaefer
Zimmervermittlung / Accommodation Service
International Office / C14.112

Can I write my thesis during a study period abroad?

In general, it is possible to write your thesis during a study period abroad, e.g. during an Erasmus+ semester. The thesis must be listed in the learning agreement with 25 CP (MA) or 15 CP (BA) and will be graded at the host university. It can be recognized at Leuphana just like any other academic work done abroad, if the basic eligibility for recognition has been confirmed in advance by the responsible persons at Leuphana. First and second examiners are lecturers of the host university. The conversion of grades is done according to the General Examination Regulations.


Sandra Schnell
Study Abroad Administrator

Eva Voßhagen
International Coordinator / Outgoing Students & Staff