INFORMATION FOR EMPLOYEES

During the summer semester, Leuphana will continue to have basic Corona protection measures in place to contain the incidence of infection and protect vulnerable groups: These include, in particular, the obligation to wear a protective face mask (FFP2 or medical mask) in all enclosed indoor spaces of the university. The obligation to ventilate regularly, to maintain a minimum distance wherever possible and to comply with general hygiene regulations also remains unchanged. All of the above-mentioned obligations are currently limited until 30 April 2022; the presidential committee will decide on an extension in each case depending on the development of the infection situation.

Please also note the information provided by the Presidential Committee on 28 March 2022.

DISTANCE AND HYGIENE MEASURES

When and where is it still mandatory to wear masks?

In all university buildings there is still a general obligation to wear a medical or FFP2 mask. Wearing a protective face mask may only be waived in individual offices, when seated at workstations and during work sessions (committee meetings, team meetings, job interviews, etc.), provided there is sufficient minimum distance and adequate ventilation.

The presidential committee also urges all university members and staff to comply with the ordinances of the state government, the SARS-CoV-2 occupational health and safety ordinance of the federal government, ordinances of the district of Lüneburg and recommendations of the Robert Koch Institute.

The Corona Ordinance of the state government can be found here.

Leuphana's general guideline for the protection of members and guests of Leuphana against SARS-Cov-2 infections and for combating the pandemic ("Hygiene Guideline") can be found here. In addition, a specific hygiene guideline for courses applies.

Does the university provide protective face masks for employees?

The university provides protective face masks for all employees if required. You can still request these from the Occupational Safety Department via the management of your department or institution at coronatest@leuphana.de.

Does the university provide self-tests for employees?

The university continues to provide free self-tests for all employees. The presidential committee encourages all university employees to take advantage of the opportunity for self-testing in order to continue to detect infections as early as possible, especially in people without symptoms of illness.

Self-tests can still be requested via the management of your department or institution from the Occupational Safety Department at coronatest@leuphana.de.

Where can I get tested?

All information on current testing and vaccination opportunities at Leuphana can be found on the pages "Vaccination & Testing".

Is it allowed to have meetings again?

Team meetings, job interviews, appointment committee meetings and committee meetings should take place online if possible, unless in justified exceptions there are specific reasons why a meeting in presence is necessary. The wearing of a protective face mask may be dispensed with, provided there is sufficient minimum distance and adequate ventilation.

Are there disinfectant dispensers? If so, where are they located?

Disinfectant dispensers are located near the main entrances inside the buildings. As the alcohol-based agents are flammable, it is not possible to provide them in stairwells.

Can I get disinfectant dispensers for my department/office?

Generally not. The Public Health Department's explicit recommendation is to wash hands. Disinfectant dispensers are positioned at the main building entrances to relieve the pressure on restrooms.

Will permanent ventilation be required in all rooms or do the function rooms have appropriate ventilation systems?

If rooms are equipped with ventilation systems, these will be activated by the building management via a timed programme; window ventilation and CO2 traffic lights are not required in this case. The ventilation systems operate on 100% outside air, thus virus-retaining filters are not required, either. CO2 indicators are installed in many function rooms without ventilation systems. Once the first yellow diode of the CO2 indicator lights up, the room should be intermittently ventilated for 3 to 10 minutes. Rooms without a ventilation system and CO2 traffic lights should be ventilated every 20 minutes or according to the calculated interval (e.g. with www.bgn.de/lueftungsrechner/). Function rooms, in which window ventilation is required, are labelled accordingly by the building management.

Do the same distance and hygiene regulations apply to classes as they do to examinations?

The distance and hygiene regulations apply to all personal contacts in accordance with the hygiene directive. In addition, the hygiene directive applies to classes.

Where can I find further information?

Detailed information from the Federal Ministry of Labour and Social Affairs on the Infection Protection Act and the Coronavirus Occupational Health and Safety Ordinance can be found at www.bmas.de/DE/Corona/Fragen-und-Antworten/Fragen-und-Antworten-ASVO/faq-corona-asvo.html#doc89168596-e024-487b-980f-e8d076006499bodyText3.

The Robert Koch Institute (RKI) continuously records the situation, assesses the risk for the population in Germany and answers questions at www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/nCoV_node.

For important hygiene measures, the Federal Centre for Health Education (BZgA) offers leaflets in German and English for downloading and printing in DIN-A4 and DIN-A3 format at www.bzga.de.

Current information on regulations for Lower Saxony can be found on the website of the Lower Saxony Ministry for Social Affairs, Health and Equal Opportunities (MSGG) at www.niedersachsen.de/Coronavirus.

The Lower Saxony State Health Office also maintains a telephone hotline for questions about the coronavirus at 0511-4505555 (Mondays to Thursdays from 8 a.m. to 12 p.m. and 1 p.m. to 4 p.m. and Fridays from 8 a.m. to 12 p.m.).

BEHAVIOUR IN CASE OF CONFIRMED OR SUSPECTED INFECTION

As of 11 October 2021, in Lower Saxony, on the basis of Art. 56 para. 1 sentence 4 IfSG and the public recommendation of a protective vaccination against COVID-19, it should be noted that for contact persons and travel returnees from risk areas who cannot prove complete vaccination protection and are in quarantine, continued payment of remuneration can no longer be claimed in individual cases in accordance with Art. 56 para. 5 IfSG (compensation for loss of earnings). If you would like to claim payment of remuneration in such a situation, we would like to point out that in these cases we require information about your vaccination status or the existence of medical reasons against vaccination in order to fully process your request. You can find further information on this at https://www.bundesgesundheitsministerium.de/coronavirus/informationen-arbeitnehmerselbstaendige.html.

WORKING TIME AND WORKPLACE

Leuphana University Lüneburg will resume regular face-to-face teaching at the beginning of the lecture period of the summer semester from 4 April 2022. Courses and examinations in the summer semester will in principle take place in presence again. Research will be possible without restrictions. All university facilities will be open on a regular basis.

Will it still be possible to work from home after 19 March 2022?

The statutory home office obligation expires on 19 March 2022. As a result, the previous university-internal, corona-related exemptions for working from home at Leuphana will also expire on 31 March. On 1 April 2022, a new service agreement on remote working and teleworking will come into effect, which was agreed upon by the presidential committee and the staff council last year and which will allow for working outside the office in the future, regardless of the current pandemic. Applications for remote work and teleworking can be submitted to the personnel service as of now. All application forms and further information can be found on the intranet in the section "Administration / Personnel Services" under "Telework" or "Mobile Work".

In view of the continuously high infection figures, it is possible that Leuphana employees will have to continue to work increasingly from home in the coming weeks, because hygiene regulations stipulate, for example, that offices be used by only one person. Employees who currently no longer have a valid authorisation for teleworking or who, due to corona, require a greater amount of remote work or teleworking than that provided for in the service agreement, will continue to have the opportunity to make use of the service agreement for workplace alternatives in consultation with their supervisors until 30 June 2022.

Can I withdraw my leave?

Requested leave can be withdrawn informally. This is subject to prior agreement with the respective supervisor. Holiday days not taken will be credited back to you.

Can I go on a business trip again?

Due to the general improvement in the infection situation, the Federal Foreign Office has issued differentiated travel and safety advice and travel warnings for individual countries. They replaced the blanket travel warning for non-European countries.

Accordingly, business trips to European and non-European countries are generally easier again. However, the presidential committee requests that an individual risk assessment be carried out and that, if possible, business trips only be undertaken if they are absolutely necessary or if full vaccination protection is available. Furthermore, it is not advisable to undertake business trips to countries for which entry is only possible with restrictions, for which a quarantine is planned after entry or which do not permit unrestricted travel altogether.

Please consult www.auswaertiges-amt.de/de/ReiseUndSicherheit/covid-19/2296762 in good time before travelling to find out about any travel warnings issued by the Federal Foreign Office.

In addition, please continue to inform yourself regularly about current quarantine regulations and recommendations:

I have children who cannot be taken care of due to Corona. What should I do?

Employees with underage children up to the age of 14, or dependents in care facilities who are unable to attend due to a Corona-related closure of kindergartens, nurseries or schools, etc., or due to a reduced availability of care (e.g. alternating classes), or due to necessary isolation/quarantine of relatives to be cared for, require greater flexibility in the organisation of their working time, but are in principle able to perform the full scope of their activities and tasks from their home, have the option, via their superiors and with the consent of their superiors, to submit an application for trust-based working time to the personnel service for the duration of the closure of the care facility and with corresponding certification by the care facility (by e-mail as well). This means that the focus is on results-oriented completion of tasks. These employees are credited with the full target working time per day in their working time accounts, even if this was not performed in one piece. Time recording in the electronic time recording system is not required in these cases.

Regardless of the requested trust-based working time, the regulations on flexitime and leave apply. I.e. employees who wish to take a day / several days of flexitime or leave, in the case of recreational leave, apply for this as usual with the corresponding application form to their supervisor and to the personnel service. The personnel service and the working time coordinators must be informed in any case so that the working time account can be managed accordingly.

Employees who have to care for underage children up to the age of 14 and who, due to their personal situation, cannot perform their work to the contractually agreed extent even when working from home, are welcome to consult the personnel service in order to find an individual solution. The staff council and the family service are also available for advice. Possible options in this case are, for example, a reduction in overtime, recourse to recreational leave entitlements, use of special leave with continued payment of remuneration (3 days), use of special leave with loss of remuneration for more than 3 days or a temporary reduction in working hours.

Furthermore, in case of illness of a child, the standard and statutory provisions apply as before.

I care for relatives who belong to a so-called high-risk group. What options do I have to flexibly organise my working hours?

Should you be responsible for providing care to close relatives who belong to a so-called high-risk group (chronically ill persons, persons with a weakened immune system, patients undergoing chemotherapy, etc.), we recommend that you consult the attending physician of the person you care for. On the basis of respective medical recommendations, personnel services will be ready to assist you in developing and arranging temporary solutions that take into account your special domestic situation and the special health requirements of your relatives who belong to a so-called high-risk group. Please refer to the "Working Arrangement on Care" (available at www.leuphana.de/intranet/leitlinien-fuer-den-arbeitsplatz/dienstvereinbarungen) for corresponding regulations to date. Please refer to your contact person in the personnel service or professorship service for advice.

I belong to a risk group. What do I have to do now?

All employees who belong to a risk group defined by the RKI on the basis of a corresponding medical certificate (www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Risikogruppen) and are particularly at risk of a possible infection with the coronavirus, have the priority option of working from home in consultation with their supervisor.

Note: As an employer, the university is not obliged to ask about employees' illnesses. However, if the employer becomes aware that the employee falls into a risk group, they must reduce the hazards through technical or organisational measures. The company doctor provides advice on this on the basis of medical findings and working conditions.

ORGANISATION (OFFICE-BASED WORK)

Are job interviews allowed to be conducted in person?

Team meetings, job interviews, appointment committee meetings and committee meetings are to be held online if possible, unless in justified exceptions there are specific reasons that make it necessary to meet in person. The wearing of a respiratory mask may be dispensed with, provided there is sufficient minimum distance and adequate ventilation.

REOPENING OF THE CAMPUS

Are the buildings on campus open?

All buildings, offices and infrastructures of the university remain accessible and can be used. The service facilities on campus, in particular the library, the university sports center and, after consultation with the Student Union, the cafeteria, also remain open.

Is the Mensa open again?

As of April 19, 2022, both the food service and the dining hall of the Mensa are open again on a regular basis.

Is the library open?

The foyer and reading room are open and available for use during the given hours. For more information on the current status, please see the FAQ "Library Use at Corona Time" on the MIZ pages.

Is the university sports / Studio 21 open?

Hochschulsport currently offers a wide range of sports, fitness training in Studio 21 is also possible. More information can be found on the website of the University Sports.

How may the outdoor sports facilities be used?

The outdoor sports facilities are open and may be used within the regulations of the current Corona Protection Ordinance.

For cause, as of July 01, 2021, there is a ban on bringing and consuming alcoholic beverages on the entire athletic field as well as all other outdoor areas on campus daily after 9:00 p.m.