INFORMATION ON PREVENTION AND MANAGEMENT OF THE SARS-COV-2 CORONAVIRUS FOR EMPLOYEES

Further information

If you have symptoms or other questions about your own health, call your family doctor or contact the medical on-call service on 116 117.

The Robert Koch Institute (RKI) continuously monitors the situation, assesses the risk to the population in Germany and answers frequently asked questions: www.rki.de/SharedDocs/FAQ/NCOV2019/FAQ_Liste.html

The RKI also offers a risk assessment of events: www.bmi.bund.de/SharedDocs/artikel/handlungsempfehlungen-corona-rki.html

The Federal Centre for Health Education (BZgA) offers leaflets on important hygiene measures in German and English for downloading and printing in DIN A4 and DIN A3 format: www.bzga.de

Current information on Lower Saxony can be found on the website of the Lower Saxony Ministry of Social Affairs, Health and Equality (MSGG): www.niedersachsen.de/Coronavirus

The Lower Saxony State Health Office also maintains a telephone hotline for questions about coronavirus on 0511-4505555 (Mondays to Thursdays from 8 a.m. to 12 noon and 1 p.m. to 4 p.m. and Fridays from 8 a.m. to 12 noon).

The Federal Foreign Office provides up-to-date information for travellers at www.auswaertiges-amt.de/de/ReiseUndSicherheit

Infection protection

How can I protect myself from infection?

The most important measures to prevent infection are the hygiene measures recommended by the Robert Koch Institute. These include above all

  • regular hand washing (with soap, at least 20 seconds, also between the fingers)
  • adherence to the coughing behavior (coughing/sneezing in a paper handkerchief that is to be disposed of immediately afterwards, if not in the crook of your arm)
  • keeping a distance of at least 1-2m from coughing or sneezing persons
  • the waiver of handshakes as a greeting.

Detailed hygiene recommendations can also be found here and here.

Mouthguard

For healthy people, the wearing of a simple mouth and nose protector is not recommended by health authorities. This protection should only be worn by people who are already ill to prevent further spread of viruses. For healthy people, on the other hand, an increased risk is feared, as people wearing a mouth-and-nose protector are more likely to put their hands on their face and soaking the protector could be an additional risk of virus infection.

Disinfectants

The use of disinfectants outside medical work areas is not recommended by health authorities due to the risk of improper application. Disinfectants are often used incorrectly (e.g. exposure time is not taken into account), so that in the worst case they do not have the desired effect and lull users into a false sense of security. Instead, frequent and thorough hand washing is recommended as the preferred alternative.

Of course you can use disinfectants that you have brought with you privately at your workplace. In principle, however, appropriate products should be reserved for those facilities, especially those in the health care sector, which require them in a special way.

Please click here for further information on disinfectants.

 

Personal behaviour in case of infection or suspected infection

Behaviour in case of confirmed infection

Please follow the instructions of the health authorities or the recommendations of your doctor. Please do not come to the university. Please report sick to the personnel service and inform your direct superiors. The general regulations of service and employment law apply to the continuation of your salary in case of illness.

In addition, please also inform the Occupational Safety Department and contact Mr. Jörg Seeba and Ms. Antje Dietrich.

Behaviour in case of contact with persons with confirmed infections

Please contact the responsible public health department immediately and regardless of symptoms, if you have had personal contact (regardless of travel) with a person who has had the SARS-CoV-2 virus detected in the laboratory. Please observe the rules for proper coughing and sneezing and good hand hygiene. Please do not enter the university and follow the instructions of the public health department. Please contact the personnel service and inform your direct superior.

Please also make sure to inform the Occupational Safety Department and contact Mr. Jörg Seeba and Ms. Antje Dietrich.

Behaviour in case of previous stay in a risk area

Please stay at home and avoid unnecessary contact if you have stayed in a risk area or particularly affected area designated by the Robert Koch Institute in the past 14 days. Please observe the rules for proper coughing and sneezing and good hand hygiene. Please do not come to the university. Please contact your direct superior to discuss any regulations you may have regarding working in the home office.

Behaviour in case of symptoms of illness

In spring, waves of flu-like infections are common. Please stay at home if you develop symptoms of a flu-like infection and report sick to your direct superior and to the personnel service.

In case of fever, coughing, shortness of breath or other acute respiratory symptoms, you should - after making an appointment by telephone - contact a doctor. You should also avoid unnecessary contact, stay at home if possible and observe the rules for proper coughing and sneezing as well as good hand hygiene.

 

Travelling

Reception of guests or visitors from risk areas

If you are expecting visitors, guests or international students from risk areas or particularly affected areas, please contact the university management. Guests and visitors of the University who have stayed in a risk area or a particularly affected area as defined by the Robert Koch Institute are not allowed to enter the University until further notice. Please ask guests and visitors who have stayed in a risk area or particularly affected area, who show signs of illness or who have had contact with a person in whom the novel coronavirus has been detected to refrain from visiting the university and, if necessary, to seek medical advice.

Definition of risk areas: www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Risikogebiete

Further behavioral advice: www.rki.de/SharedDocs/FAQ/NCOV2019/FAQ_Liste

 

Travel to risk areas

The university management asks all members of the Leuphana University of Lüneburg to postpone travel as well as research and study visits to the risk areas defined by the Robert Koch Institute until further notice and to refrain from participating in meetings and conferences in these areas. Business trips to risk areas are currently not approved by the Leuphana University of Lüneburg; approvals already granted will be revoked. A current overview of risk areas can be found under

www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Risikogebiete.html

 

Travel to other areas

The university management asks all university members to check whether travel is currently mandatory. If they are not absolutely necessary, it is generally recommended until further notice to refrain from travelling and to replace travel with, for example, a telephone or video conference. Information on video conferencing at Leuphana can be found at www.leuphana.de/services/miz/service-support/videouebertragung.html.

The university management also asks all members of the university who are planning a trip in the near future to regularly check the website of the Federal Foreign Office for information on travel and safety instructions for the destination country of the trip, to keep up to date and to follow the instructions there:

Travel and safety information: www.auswaertiges-amt.de/de/ReiseUndSicherheit/reise-und-sicherheitshinweise

Information for travellers on the coronavirus: www.auswaertiges-amt.de/de/ReiseUndSicherheit/-/2296762

Travel warnings: www.auswaertiges-amt.de/de/ReiseUndSicherheit/10.2.8Reisewarnungen

 

Reimbursements

If you are unable or unwilling to take an already approved business trip due to a possible risk of SARS-CoV-2 (e.g. cancellation of a conference, meeting, etc.), but costs have been incurred, such as the purchase of a non-cancellable flight or train ticket or non-cancellable hotel expenses, please submit a travel expense report to the travel expense center in the Finance Department as usual. Please note on the statement that the business trip was cancelled and unavoidable cancellation fees were incurred.

Cancellation costs incurred are to be borne by the respective organizational unit. In the case of third-party-funded projects, the Finance Department will check whether the costs can be reimbursed by the respective third-party funders.

Vacation

All employees of the Leuphana University of Lüneburg who are planning a holiday trip in the near future are requested to regularly check the website of the German Foreign Office for travel and security information for the destination country, to keep up to date and to follow the instructions there:

www.auswaertiges-amt.de/de/ReiseUndSicherheit/reise-und-sicherheitshinweise

A leave that has already been approved can generally be cancelled in consultation with the direct superior. In this case, please inform the personnel service.

Implementation of courses and examination

Courses

Courses currently take place in the normal course of study and teaching until further notice. This applies to courses and block courses as well as to courses in university sports.

Excursions

The organisation of excursions is generally at the discretion of the organisers. If an excursion leads to a risk area or a particularly affected area according to the instructions of the Robert Koch Institute, the excursion must be cancelled.

Examinations

At present, the university management assumes that examinations, internships or the like will take place, unless the health authorities issue instructions to the contrary. Please observe the general rules of hygiene and conduct. The university management will inform you immediately if anything changes in this situation.

Should individual tests fail in the course of further development, the university shall ensure that suitable solutions are sought that take account of the special situation. The University relies on your understanding and flexibility in this process. How a solution might look like (new dates, different type of examination, postponement of submission deadlines, etc.) is the responsibility of the respective examination boards and examiners.

 

Courses in the summer semester 2020

The university management currently still assumes that the summer semester 2020 courses can take place as planned. Should this situation change, we will inform you immediately. As a precautionary measure, we are preparing - as far as technically possible and available - options for online courses. We will inform you separately about this if necessary.

Possible quarantine measures

Behaviour in case of official quarantine orders

A quarantine order is issued by the local health authority. If you or members of your household receive such an order, please forward a copy of it to the Personnel Service or Professor Service and follow the instructions of the Health Office. In general, the entitlement to continued payment of remuneration applies. For this purpose, an official order of quarantine must be submitted so that the claims can be examined and implemented.

Behaviour in case of closure of care facilities for children or relatives (e.g. Kindergarten, outpatient care facilities) due to an official order

Should care facilities where your children or close relatives are looked after during your working hours close down due to the corona virus

  • and if there is no other possibility of care by other family members,
  • or if special health reasons of the person to be cared for require your presence at home,

please inform your direct superior and the Human Resources Department in writing without delay, stating the reasons and enclosing appropriate notifications (notification or publication of closure of the institution, medical certificate).

If you are unable to be present at your place of work, or only to a limited extent, due to your above-mentioned care duties, please make use of the existing possibilities of flexible and family-friendly working hours at Leuphana University of Lüneburg in consultation with your direct superior. These are in detail:

  • Utilization of time compensation from time credits according to the service agreements on working hours applicable to you
  • short-term approval of teleworking
  • short-term granting of leave.

If you have care obligations towards close relatives who belong to a so-called high-risk group (chronically ill persons, persons with a weakened immune system, patients undergoing chemotherapy, etc.), we recommend that you consult the attending physicians of the person you are caring for. On the basis of appropriate medical recommendations, the office (Personnel Service or Professor Service) will be happy to assist you in developing and agreeing on temporary solutions that take into account your special domestic situation and the special health interests of your relatives from a so-called high-risk group.

In all cases where your work situation deviates from the conditions of your employment contract, please document this in writing, as well as the consent of your direct superior.

Please click here for the Nursing Service Agreement.

 

Access to the university

The university is currently open for business as usual. An exception is made for persons who have stayed in a risk area or a particularly affected area within the last 14 days according to the current definition by the Robert Koch Institute or who have had contact with a person with confirmed infection. These persons may not enter Leuphana University Lüneburg for a period of 14 days after returning from the risk area or the particularly affected area until further notice. The decisive factor here is that the Robert Koch Institute determines the areas within the 14-day period. A stay does not include only short-term contact, for example during a refueling, a normal coffee break or a visit to the toilet. A daily updated overview of risk areas and particularly affected areas can be found here.

Meetings and conferences

Consent to the holding of events and conferences

If you are planning to hold an event or conference at the university in the near future, please be sure to contact the Occupational Safety Department (Mr. Seeba) (arbeitssicherheit@leuphana.de).

All courses planned at the university in the near future are examined on a case-by-case basis. The Occupational Safety Unit has prepared a list of questions for this purpose, in order to prepare risk assessments in consultation with the company physician for events

a) with more than 100 participants,

b) with external international participants; or

c) where the interactions between the participants are close (e.g. dance, martial arts events etc.).

The Occupational Safety Division will coordinate these risk assessments with the Health Department on the basis of the recommendations of the Robert Koch Institute so that a decision can be made on this basis as to whether individual events can take place or have to be cancelled.

If you are planning events that meet one or more of the above criteria and are to take place before the start of the spring semester, please inform the Occupational Safety Department (arbeitssicherheit@leuphana.de) of the contact person, date and location of the event.

Please note: The cancellation of events can have contractual consequences with regard to external partners / suppliers. If there is a need for clarification regarding contracts, please contact the university's legal office.

Rules for holding events and conferences

The following recommendations apply to the implementation of courses at the university until further notice on the basis of corresponding instructions from the Robert Koch Institute:

  • Please ensure that seminar and meeting rooms are well ventilated by shock ventilation.
  • Inform seminar and event participants orally or by projection of the most important hygiene tips (www.infektionsschutz.de/mediathek/infografiken.html#c9302) about the general measures for infection protection such as hand hygiene, keeping distance or cough and cold hygiene.
  • Recommend that people with acute respiratory symptoms refrain from participating.
  • Avoid close spatial interaction between the participants.

We will continue to closely monitor the existing recommendations for the implementation of events and will inform you in the event of a change in assessment.