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Information for lecturers on course planning and course implementation in the winter semester 2020/21

2020-09-04 The presidential committee, with a view to the upcoming winter semester, would like to inform you - again on behalf of the Deans and Deans of Studies - about the current status of the planning for the implementation of courses and examinations for the coming winter semester.


As you are aware, we must continue to expect restrictions regarding physical presence in the university in the winter semester 2020/2021 due to the applicable distance and hygiene regulations, especially since the university's seminar rooms can and may only be used to an average of 20-30% of their usual capacity due to the applicable distance regulations.

At the same time, it is very important to us, after close coordination with the senate, deans, deans of studies and student representatives, that we are able to re-establish presence as far as possible in accordance with the applicable conditions. The Senate has therefore decided to revise the corresponding annexes to the framework examination regulations for the alternative delivery of courses and examinations during the Corona crisis for the winter semester 2020/2021. The new versions of the annexes were published in the Leuphana Gazette (https://www.leuphana.de/universitaet/amtsblatt.html) on August 7, 2020 (for courses of study at the College, the Graduate School and teacher training) and August 10 (for courses of study at the Professional School) (No. 88-93/20).

The Senate resolution regulates that professors and lecturers at Leuphana can conduct their courses in the winter semester 2020/2021 in the following forms:

  1. in hybrid teaching formats (i.e. classroom teaching with rotating subgroups and simultaneously online participating students), or
  2. in the form of online events using digital tools (e.g. Zoom, Moodle), the integration of multimedia content (e.g. videos, podcasts) and, if necessary, moderated self-study, or
  3. in exceptional cases, in full attendance (if there are sufficient places available and in compliance with the regulations of the corresponding guideline of the Presidential Board and with the consent of the Dean of Studies and the Occupational Safety and Health Officer) or
  4. in a combination of items 1 to 3.

In order to enable the implementation of hybrid courses, all seminar rooms on the campus are currently being equipped with cameras and microphones - due to the necessary procurements and capacities, hopefully on time until the beginning of the semester, otherwise soon after. As soon as the installation has been completed, you as a lecturer and some of the students registered for the course (approx. 20-30%) will then be able to attend the course in person while observing the rules of distance and hygiene, while those students who are not physically present will be able to participate via video conferencing. The students who are physically present should change with each course in such a way that all students can attend a course in attendance at least every 2-4 weeks.

The Teaching Service has compiled detailed information and guidelines for planning your courses at www.leuphana.de/hybrides-semester.

Further information and assistance for planning digital courses can also be found here: www.leuphana.de/universitaet/entwicklung/lehre/support-tools/digitale-plattformen-und-tools.

The regulations for conducting examinations correspond to the regulations valid in the summer semester 2020; details can be found in the corresponding RPO annex. Further information and assistance for planning and conducting online exams can be found here: https://www.leuphana.de/universitaet/entwicklung/lehre/support-tools/digitale-plattformen-und-tools/online-klausuren.html.


In order to ensure early planning reliability, we would like to ask you to provide information in your myStudy course descriptions by September 14, 2020 using the myStudy fields, some of which have been reprogrammed for this purpose. In order to allow sufficient time for the entries as well as the necessary examination loops on the part of the Dean's Offices, the Examination Service and the Central Room Coordination, the publication of the course catalog has been postponed until 14 September 2020.

To support you, we have compiled a guideline - in the sense of a checklist - which information is important for students in this context and where it should be placed in your myStudy course. You can find this guide here: www.leuphana.de/fileadmin/user_upload/portale/lehre/09_Support_und_Tools/05_Digitale_Tools_und_Szenarien/Leitfaden_myStudy_Kursbeschreibung_WS_20-21.pdf


Please note the following information for your courses in winter semester 2020/2021:

  1. All courses in the College and Graduate School will be offered exclusively in digital form during the first week of the semester. With this regulation we want to ensure that in the first phase of course search and organizational coordination there will be no violations of the applicable distance and hygiene regulations and that all students can participate properly.
  2. All courses are planned within the framework of the normal framework timetable, so that overlap-free studying will be possible.
  3. All courses will be assigned a seminar room of sufficient size for the regularly registered students by the building management. In the event that the distance rules are lifted, these courses could take place in the planned room again with the full number of participants.
  4. Occupancy plans and seating concepts for the rooms will be available in the room information in myStudy as soon as possible.
  5. As long as the distance rules apply, you as a professor or lecturer are requested to make arrangements with your students for attendance at the course - i.e. to agree which students can and should participate in attendance and which students can and should participate digitally via videoconferencing. We will shortly provide you with more detailed information on this topic.
  6. As a precautionary measure, please continue to plan with the possibility that, if the corona pandemic worsens during the winter semester, classroom courses may have to be held completely digitally again and develop a corresponding plan for the implementation of your course.

In addition, we are currently working on increasing the number of student workstations set up on campus so that the largest possible number of students can stay on campus during breaks between courses or during a change from classroom teaching to digitally conducted courses, while taking into account the rules of distance and hygiene.

You will receive further detailed information on the organizational implementation of your courses in the winter semester in the coming days and weeks.


If you have any questions or requests for advice or support regarding digitally supported teaching and learning, or regarding the design of the various types of events and examinations in the summer semester 2020 and winter semester 2020/2021, please continue to contact your colleagues in the Teaching Service at digi-support@leuphana.de. Comprehensive information and support materials for the various digital platforms and tools can be found here: https://www.leuphana.de/universitaet/entwicklung/lehre/support-tools.html