INFORMATION FOR STUDENTS HOW TO DEAL WITH AND PREVENT CORONAVIRUS

Please note the information regarding by the presidential committee dated June 30, 2022.

On the website of the student support team for digital teaching, you will find instructions and answers to questions about online exams (EvaExam and Moodle) and digital tools such as Zoom. For further questions on the use of digital tools etc., you can contact the students of the student support team directly via stud.digi-support@leuphana.de.

DISTANCE AND HYGIENE MEASURES


What basic regulations do I need to be aware of on campus?

The President's Office urges all university members to comply with state government regulations, Lüneburg County ordinances, and recommendations of the Robert Koch Institute. The requirements and recommendations include, but are not limited to.

Wearing FFP2 masks indoors, even after taking a seat. Exceptions: Sports and music practice events, as necessary.
as far as possible, a minimum distance between persons of 1.5 m, in case of physical exertion of 2.0 m,
regular (shock) ventilation of rooms at intervals of 20 min (meeting rooms) to 60 min (offices) for 3 min (winter) to 10 min (summer).
Please also maintain distance from others when meeting outdoors for both your own protection and the protection of others. In accordance with the Corona Ordinance of the Lower Saxony State Government, please minimize physical contact to an absolute minimum.

The Corona Ordinance of the State Government can be found here.

Where can you get tested?

All information about current testing and vaccination offers at Leuphana can be found on the pages "Vaccination & Testing".

Do masks also have to be worn in seminar and lecture rooms?

Yes, since January 2022 all students and lecturers are required to wear FFP2 masks during lectures. 

Does the university provide respirators for students?

Please use your own respirators when attending the University. Please use the masks in all situations

Are there disinfection dispensers? If so, where are they set up?

Yes, near the main entrances in the buildings. Since the alcohol-based agents are flammable, it is not possible to provide them in stairwells.

Are workstations disinfected by students or others after each occupancy? Who takes care of cleaning commonly used surfaces?

In principle, infection is possible via inanimate surfaces, but according to the information currently available, this transmission route is of secondary importance. Damp cleaning with fat-dissolving agents is sufficient to eliminate viruses. Surface disinfection is not recommended outside medical areas. Student workplaces are cleaned once a day by the cleaning service.

Will permanent ventilation be required in the rooms or do the seminar rooms have appropriate ventilation systems?

If rooms are equipped with ventilation systems, these systems are switched on by the building management via a time program; window ventilation and CO2 traffic lights are not required in this case. The ventilation systems are operated with 100% outside air, virus-retaining filters are therefore also not required. CO2 traffic lights are installed in many event rooms without ventilation systems. When the 1st yellow diode of the CO2 traffic light lights up, the room should be intermittently ventilated for 3 to 10 min. Rooms without a ventilation system and CO2 traffic light should be ventilated every 20 min or according to the calculated interval (e.g. with https://www.bgn.de/lueftungsrechner/). Event rooms in which ventilation is required are marked accordingly by the building management.

Do the same distance and hygiene regulations apply to courses as to examinations?

The distance and hygiene regulations apply to all personal contacts in accordance with the Hygiene Guideline as well as the Hygiene Guideline for Teaching Events.

Please note: All rooms will be furnished or marked by the building management according to the minimum distance regulations. The arrangement of the furnishings may not be changed.

Where can I find further information?

The Robert Koch Institute (RKI) continuously records the situation, assesses the risk for the population in Germany and answers questions at www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/nCoV_node.

For important hygiene measures, the Federal Center for Health Education (BZgA) offers leaflets in German and English for downloading and printing in DIN-A4 and DIN-A3 format: www.bzga.de and www.infektionsschutz.de/mediathek/infografiken, respectively.

Current information on regulations for Lower Saxony can be found on the pages of the Lower Saxony Ministry for Social Affairs, Health and Equality (MSGG): www.niedersachsen.de/Coronavirus.

The Lower Saxony State Health Office also maintains a telephone hotline for questions about coronavirus at 0511-4505555 (Monday through Thursday from 8 a.m. to noon and 1 p.m. to 4 p.m., and Friday from 8 a.m. to noon).

BEHAVIOUR IN CASE OF INFECTION, SUSPECTED INFECTION OR, AFTER TRAVEL

I have tested positive for Corona. What should I do and who should I inform?

In case of a confirmed infection, please inform your local health office, which will coordinate all further necessary measures with you. Since you are required to wear an FFP2 mask during courses at Leuphana, the Health Office does not classify persons who have sat in the room with you and who have also worn an FFP2 mask as risk contacts. However, you are required to inform contacts independently if there was a risk contact.

I was informed that I had contact with an infected person during a course. What should I do?

Since you are required to wear an FFP2 mask during courses at Leuphana, the Health Department does not classify as risk contact anyone who sat in a room with a person subsequently confirmed to be infected and who was also wearing an FFP2 mask.

I have been sent to quarantine. What do I need to do now?

If you have received a quarantine order from your local health department, please follow the health department's orders.

Please contact your* instructor to find an individual solution to participate in your course on a case-by-case basis. Please inform Student Services and Occupational Health and Safety at cv-kontaktnachverfolgung@leuphana.de.

I feel ill. Am I allowed to participate in face-to-face courses?

If you develop symptoms of a cold or flu, please stay at home in any case and do not come to the university. Please check with your primary care physician to see if you should be tested for coronavirus infection.

Please contact your instructor to find an individual solution for your participation in the course. If necessary, please report sick to Student Services.

I have registered for an attendance exam, but I feel sick on the day of the exam. What should I do?

If you develop symptoms of a cold or flu, please stay at home in any case and do not come to the university. Please check with your primary care physician to see if you should be tested for coronavirus infection.

Please contact Student Services if you are unable to take scheduled exams in this situation.

What should I do if I have been in a high-risk area or virus variant area in the last 10 days or am entering from a state that is not an EU member or Schengen-associated country?

The Coronavirus Entry Regulations (https://www.bundesgesundheitsministerium.de/service/gesetze-und-verordnungen/guv-19-lp/coronaeinreisev.html) specify notification, detection and quarantine requirements and also exemptions for certain groups of people. Exceptions exist, among others, for cross-border commuters who enter the country for the absolutely necessary purpose of practicing their profession or studying. Cross-border commuters are persons residing abroad who return to their place of residence at least once a week.

An overview of the essential requirements can be found on the following page of the German Foreign Office: https://www.auswaertiges-amt.de/de/quarantaene-einreise/2371468.

If you are quarantined, please take advantage of opportunities to digitally attend classes at the University. Please contact your instructors and Student Services if needed. In addition, please also inform the Occupational Health and Safety department and contact Mr. Seeba or Ms. Dietrich (arbeitssicherheit@leuphana.de).

How is the university communicated and informed when other members of Leuphana are sick with the Corona virus?

Basically, the Health Office is responsible for contact tracing. Possible contacts will be informed by the Health Office. 

Where can I find further information?

Current information on regulations for Lower Saxony can be found on the pages of the Lower Saxony Ministry of Social Affairs, Health and Equality (MSGG): www.niedersachsen.de/Coronavirus.

Here you will find a link to the Infection Protection Act (IfSG), the current Corona Ordinance and the Quarantine Ordinance for Lower Saxony.

The Robert Koch Institute (RKI) continuously records the situation, estimates the risk for the population in Germany and answers questions at www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/nCoV_node.

The Lower Saxony State Health Office maintains a telephone hotline for questions about the coronavirus at 0511-4505555 (Monday through Thursday from 8 a.m. to noon and 1 p.m. to 4 p.m., and Friday from 8 a.m. to noon).

The German Foreign Office provides up-to-date information for travelers at www.auswaertiges-amt.de/de/ReiseUndSicherheit.

PRESENCE ON CAMPUS

Are there workstations for students on campus?

In principle, workstations are available for students on campus in various places, including the reading room and the foyer of the library, in unused seminar rooms, in the central building, in building 14 and in the refectory.

Is the refectory open again?

As of 19 April 2022, both the food counter and the dining hall of the Mensa are open again on a regular basis. Please note that it is compulsory to wear an FFP2 mask in the refectory. You can find more information on the website of the Studentenwerk Ostniedersachsen.

Is the library open?

The foyer and reading room are open and available for use during the given opening hours. You can find more information on the current status on the MIZ website in the FAQ "Bibliotheksnutzung zur Coronazeit".

Is the University Sports Centre / Studio 21 open?

The Hochschulsport currently offers a wide range of sports, fitness training is also possible in Studio 21. You can find more information on the website of the Hochschulsport.

Is the Self-Learning Centre for Languages open?

Yes, the SLZ is fully open again. In order to be able to assess your language level and/or obtain language level certificates, for example for Erasmus applications, you can take the placement tests at the SLZ during our opening hours. You no longer need to register in advance.

Self-study is also possible at any time during our opening hours, and you do not need to register for this either. You can find all further information on the website of the self-study centre.

Examinations in the summer semester 2022

In view of the current development of the Corona infection figures, the Presidential Board, together with the deans and deans of studies, the heads of the institutions and departments and the representatives of the students and the staff council, has discussed the implementation of the examination phase and the further course of the summer semester 2022 and passed the following resolutions:

  1. in principle, examinations in the summer semester 2022 will be conducted regularly in accordance with the applicable framework examination regulations, i.e. in attendance on site on campus.
     
  2. as an exception to the regular procedure, Leuphana will also accept digital submission of written examinations in the summer semester 2022 for the following examinations:
    a) written parts of combined academic papers (to be sent to the examiners),
    b) written scientific papers (to be sent to the examiners),
    c) final papers (to be sent to the examiners and to the Student Services at infoportal@leuphana.de using the Leuphana e-mail address).
     
  3. As a further exception, it will also be possible for students in the summer semester 2022 to withdraw from an attendance examination until the beginning of the examination by adapting the administrative practice to the handling known from the winter semester 2021/2022. In this case, non-attendance at the examination is considered a declaration of withdrawal. In these cases, teachers are asked to note a non-attendance (NE) in the grade lists. The Student Services will subsequently document the withdrawal in the digital examination administration. Written academic papers and the written part of theses remain exempt from this regulation.
     
  4. Students who, for corona-related reasons, are unable to take an examination in a room with other persons for proven medical reasons (medical certificate), even taking into account the university's hygiene concept, may also take their examination in another room as an infection control measure within the scope of the spatial and organisational possibilities. In this case, please contact the person responsible for you in the Student Services in good time: www.leuphana.de/services/studierendenservice/ansprechpartner-im-studierendenservice.
     
  5. Teachers who, for corona-related medical reasons (medical certificate), cannot conduct an examination in the presence of others and cannot have the examination conducted by other invigilators, are requested to coordinate individually with the Dean of Studies responsible for them that the alternative examination procedure specified in myStudy can be implemented. Please inform your students and the Student Services accordingly.
     
  6. on the way to and from examinations, the obligation to wear a medical or FFP2 respiratory protection mask still applies. Wearing a respiratory mask is also strongly recommended during examinations; however, due to the distances given during examinations, wearing a mask is not compulsory.

STUDYING ONLINE

What technical requirements do I need to study from home?

A VPN connection allows your computer encrypted, tap-proof access to Leuphana's university network. Your computer only needs to have Internet access at home. With the help of a VPN tunnel, university members can access resources (e.g. terminal servers, file servers, e-books, e-journals, etc.) from anywhere that would otherwise only be available within the campus network. More information can be found here:

VPN info
VPN Login
VPN Support
If you have any questions, please contact the IT tutors: https://www.leuphana.de/services/miz/service-support/it-support-fuer-studierende.html or it-tutor@leuphana.de.

What technical options does Leuphana provide for participating in digital courses?

Leuphana uses the video conferencing solution ZOOM as an important tool for conducting digital courses. ZOOM enables high-quality video and telephone conferences with up to 300 participants.

To ensure the best possible protection of your personal data, we have configured ZOOM in all functional areas so that only a minimum of data is transmitted and stored. All default settings are chosen to allow users the best possible control over the disclosure of data. An overview of Zoom's configurations at Leuphana for data minimization can be found here.

Handouts for installing Zoom can be found here. Instructions on how to use ZOOM can be found in the instruction wiki of the MIZ (https://anleitungen.leuphana.de, accessible via VPN). Extensive support information can also be found in ZOOM's Help Center: support.zoom.us/hc/de.

Essential for the use of ZOOM is a correspondingly powerful internet connection with a bandwidth of approx. 600 kb/s for video conferences or approx. 80 kb/s for audio conferences. The further system requirements for the use of ZOOM can be found here: https://support.zoom.us/hc/de/articles/201362023-Systemanforderungen-f%C3%BCr-PC-Mac-und-Linux.

Does hybrid teaching respect data protection?

Yes. Data protection is of particular concern to us. We process your personal data in accordance with legal requirements and would like to do so in a transparent manner. Therefore, we would like to use the following data protection information to briefly explain what data we process, and for what purposes and on what legal basis this is done. You can find the data protection information here: www.leuphana.de/hybride-lehre-datenschutzhinweise

Conflict Cases

Is there support in case of conflict?

Yes, the ombudsperson for students and teachers provides support in case of problems and in conflict situations and acts as a mediating authority between the various interest groups at the university. The ombudsperson for students and teachers offers the possibility to deal with the various concerns anonymously, confidentially and impartially and, in the case of personal conflicts, can also contribute to a better understanding and a solution of the conflict directly in discussion situations through accompanied moderation.