Important Notes and Forms

On the website of the student support team for digital teaching, you will find instructions and answers to questions about online exams (EvaExam and Moodle) and digital tools such as Zoom. For further questions on the use of digital tools etc., you can contact the students of the student support team directly via stud.digi-support@leuphana.de.

DISTANCE AND HYGIENE MEASURES

What basic regulations do I have to observe on campus?

During the winter semester, students are subject to the 3G mode for access and stay within all buildings of Leuphana University Lüneburg. Students are required to provide proof that they have been vaccinated, recovered or tested on a daily basis (antigen test: valid for 24 hours, PCR test: valid for 48 hours) before the start of courses and at selected locations (e.g. in the library). A corona test must be confirmed by a recognised testing centre; self-tests are not permitted. In accordance with the Corona Ordinance of the State of Lower Saxony, proof is actively requested from all students upon entry to or before the start of the course.

Furthermore, the presidential board urges all university members to strictly adhere to the distance rules communicated by the Robert Koch Institute, the further recommendations of the public health authority and the regulations of the state government. The recommendations include

  • Wearing medical masks, if possible particle-filtering half masks such as FFP2, KN95, CPA (respirators with exhalation valves are not permitted) inside and in front of entrances to university buildings; exceptions: After taking up one's own work or sitting position, as well as during physically strenuous activities, if in particular the distance requirement is observed,
  • a minimum distance between persons of 1.5 m, in the case of physical exertion of 2.0 m,
  • regular (shock) ventilation of rooms at intervals of 20 min (meeting rooms) to 60 min (offices) for 3 min (winter) to 10 min (summer).

Please also keep your distance from other people when meeting outdoors, both for your own protection and for the protection of others. Please minimise physical contact to an absolutely necessary minimum according to the Corona regulation of the Lower Saxony state government.

The Corona Ordinance of the state government can be found here.

The general guideline of Leuphana for the protection of members and guests of Leuphana from SARS-Cov-2 infections as well as for the fight against the pandemic ("Hygiene guideline") can be found here. In addition, a specific hygiene guideline applies to courses.

Do I have to observe special regulations if I work as a student assistant for Leuphana?

Yes, as a student assistant you are an employee of the university and are also subject to the regulations for employees when you come to campus as a student assistant. Among other things, you are required to fill out and carry with you an official declaration of your 3G status. You can find a form and further information on the Corona pages for employees.

Does the university have a hygiene concept?

Yes, a hygiene guideline defines general distance and hygiene rules for all personal contacts. In addition, a specific hygiene guideline applies to courses.

Where can I be tested?

Testing will continue to be possible on campus at the testing station operated by the DRK on campus (in the cafeteria of the Central Building) until further notice. Unlike in the past, however, tests at testing stations will generally have to be paid for by the students themselves from 11 October onwards; free tests will probably only be available for those who cannot be vaccinated or for whom there is no general vaccination recommendation. 

In order to support younger students in particular, whose complete vaccination could not yet be completed due to the late vaccination recommendation for 12 to 17 year olds, in a transitional phase, Leuphana will cover the costs for its students for corona tests at the DRK test centre on campus during the start week and the first week of the semester (11-22 October)

Are nose-mouth covers also compulsory in seminar and lecture rooms?

As soon as you are unable - even for a short time - to maintain the distance of 1.5 meters to other people, you are required to wear a nose-mouth cover. This also applies within seminar rooms. As soon as everyone is sitting in their place, the nose-mouth cover can be taken off.

Does the university provide students with nose-mouth covers?

Please use your own nose-mouth covers when visiting the university. Please use them in all situations where you are moving around the university buildings and where you cannot maintain the minimum distance of 1.5m to other people.

Are there disinfectant dispensers available? If so, where are they set up?

Yes, near the main entrances in the buildings. Since the alcohol-based products are flammable, they cannot be provided in stairwells.

Are workplaces disinfected after each occupancy by students or other persons? Who takes care of the cleaning of communally used surfaces?

In principle, infection is possible via inanimate surfaces, but according to the information currently available, this transmission path is of secondary importance. Damp cleaning with fat-dissolving agents is sufficient to eliminate the virus. Surface disinfection is not recommended outside medical areas. Student workplaces are cleaned once a day by the cleaning service. Cleaning cloths are available for intermediate cleaning by users in building 10, east entrance (opposite the time recording).

Will the rooms have to be permanently ventilated or do the seminar rooms have appropriate ventilation systems?

A CO2 traffic light has been installed in all seminar rooms. Event rooms without ventilation systems should be impact-ventilated for 3 to 10 minutes when the 1st yellow diode of the CO2 traffic light lights up (or at intervals of 20 minutes). If rooms are equipped with ventilation systems, these are switched on by the building management via a time programme. The ventilation systems are operated with 100% outside air. Virus-retaining filters are therefore not necessary.

Do the same distance and hygiene regulations apply to both courses and examinations?

The distance and hygiene regulations apply to all personal contacts according to the hygiene guidelines and the hygiene guidelines for courses.

Please note: All rooms will be furnished and marked by the building management according to the minimum distance regulations. The arrangement of the furniture may not be changed.

How is the situation that more people are now meeting in the corridors and stairwells being handled?

At the beginning of the semester, the building management team will define and mark walking routes in all buildings. Please keep to the marked paths to avoid encounters in stairwells.

How can greater crowding at toilet areas, for example during breaks, be avoided?

Due to the still extensive online course formats, significantly fewer people will be present. To relieve the washing facilities, alternative disinfectant dispensers are available at the main entrances.

How many people can be together in a room? Which guidelines apply?

Basically, the minimum distance of 1.5 m between people (approx. 2.0 m from the center of the seating area to the center of the seating area) must be maintained. The ventilation situation is also important. The event rooms are furnished accordingly and marked with fixed seating. The standard value for offices is 10 m²/person, that for laboratories and workshops (15-20) m²/person.

Where can I find further information?

The Robert Koch Institute (RKI) continuously records the situation, assesses the risk for the population in Germany and answers questions at www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/nCoV_node.

The Federal Centre for Health Education (BZgA) offers leaflets in German and English on important hygiene measures for downloading and printing in DIN A4 and DIN A3 format: www.bzga.de and www.infektionsschutz.de/mediathek/infografiken 

Current information on regulations for Lower Saxony can be found on the website of the Lower Saxony Ministry of Social Affairs, Health and Equality (MSGG): www.niedersachsen.de/Coronavirus 

The Lower Saxony State Health Office also maintains a telephone hotline for questions about the coronavirus at 0511-4505555 (Mondays to Thursdays from 8 a.m. to 12 p.m. and 1 p.m. to 4 p.m. and Fridays from 8 a.m. to 12 noon).

BEHAVIOUR IN CASE OF INFECTION, SUSPECTED INFECTION OR, AFTER TRAVEL

As a general rule:

Please do not come to campus,

If you have Covid-19 or are experiencing symptoms of Covid-19, respiratory illness or flu unless you have been cleared by a doctor,
if you have tested positive for coronavirus with a SARS-CoV PCR test or if you have tested positive for coronavirus with a SARS-CoV-2 PoC antigen rapid or self-test and the result has not been refuted by a PCR test,
if you have had direct contact with a confirmed infected person in the last 14 days, unless you have been vaccinated or have recovered, or unless the public health department has determined this contact to be safe,
if you are obliged to isolate yourself after entry according to the provisions of the Coronavirus Entry Ordinance,
if you have received a quarantine order from the health authorities.

I tested positive for Corona. How do I behave correctly and who should I inform?

  1. In the case of a confirmed infection, please inform your local public health department, which will coordinate all further necessary measures with you.
  2. Please also inform the university via the e-mail address cv-kontaktnachverfolgung@leuphana.de. The following information is required in this case: Name, telephone number and email address of the person concerned, event(s) attended, event rooms, name of the lecturer(s). The University will then use the data collected when entering the event rooms to determine the persons who had contact with the infected person and inform them about the incident with instructions on how to proceed.
  3. In the event of infection or suspected infection, please observe the regulations regarding presence on campus on these pages
  4. Please follow the measures laid down in the Lower Saxony Corona Segregation Ordinance: www.niedersachsen.de/Coronavirus/vorschriften-der-landesregierung-185856.html and contact your family doctor if you need advice.

I had contact with a person who tested positive within the last 14 days. How do I behave correctly?

If you have had direct contact with a confirmed infected person in the last 14 days, and unless you have been vaccinated or have recovered, or unless the public health department has classified this contact as safe, please do not come to the university. Please contact your local health authority and follow their instructions.

In addition, please be sure to inform the occupational safety department about cv-kontaktnachverfolgung@leuphana.de.

I was ordered into quarantine. What should I do now?

If you have received a quarantine order from the local health authority, please follow the instructions of the health authority.

Please take advantage of the opportunities to participate online in university courses. If necessary, please contact your lecturers and the student service. In addition, please also inform the Occupational Safety Department and contact cv-kontaktnachverfolgung@leuphana.de.

I feel sick. May I participate in classroom events?

If you develop symptoms of a cold or flu-like infection, please stay at home in any case and do not come to the university. Please check with your family doctor whether you should be tested for an infection with the coronavirus.

Please take advantage of the opportunities to participate online in university courses. Please report to the student service if you are ill and inform your teachers if necessary.

I have registered for an attendance exam, but I feel sick on the day of the exam. What should I do?

If you develop symptoms of a cold or flu-like infection, please stay at home in any case and do not come to the university. Please clarify with your family doctor whether you should be tested for an infection with the coronavirus.

Please contact the student service if you are unable to take planned examinations in this situation.

What should I do if I have stayed in a risk area ABROAD?

If you have stayed abroad in a risk area designated by the RKI in the past 14 days, please follow the regulations of the Lower Saxony Corona Ordinance and report to your local health office. Please do not come to the university.

Please take advantage of the opportunities to participate online in university courses. If necessary, please contact your lecturers and the student service. Please also inform the occupational safety department and contact Mr Seeba or Ms Dietrich (arbeitssicherheit@leuphana.de).

What should I do if I have stayed in a risk area IN GERMANY?

If you have stayed in a risk area in Germany in the past 14 days, please check the regulations of the Lower Saxony Corona Ordinance.

As far as the Corona Regulation of Lower Saxony does not contain any specific requirements, please decide responsibly on the basis of your own behaviour during your stay in the risk area whether you will come to the university or use opportunities to participate online in university courses.

In which way does the university communicate and inform about members of Leuphana who are infected with the corona virus?

In principle, the public health authority is responsible for contact tracing and informing possible contact persons.

Where can I find further information?

Current information on regulations for Lower Saxony can be found on the website of the Lower Saxony Ministry of Social Affairs, Health and Equality (MSGG): www.niedersachsen.de/Coronavirus 

The current Corona Ordinance for Lower Saxony can be found at www.niedersachsen.de/Coronavirus/vorschriften-der-landesregierung 

PRESENCE ON THE CAMPUS

Am I obliged to participate in classroom learning at the university?

You are not obliged to come to the university or to participate in classroom learning. If necessary, please make use of the opportunities to participate in online or hybrid courses.

I belong to a risk group. What do I have to do now?

Students who belong to a risk group are asked to contact their lecturers in good time before the start of the semester in order to find an individual solution for participation in their course on a case-by-case basis. An appropriate solution can, for example, be individual support by the lecturers (e.g. literature study with individual feedback possibilities, reading protocols in connection with consultation hours or similar).

Do I have to attend classroom-based courses if there are people living in my household who belong to a risk group?

If you yourself a) cannot be vaccinated against the coronavirus for proven medical reasons or b) belong to a group of people for whom the RKI does not (yet) recommend vaccination - and therefore do not want to expose yourself to contact with people who may be infectious despite vaccination or negative tests - despite the 3G rule, or if you c) as an international student cannot travel to Germany due to visa restrictions, please contact your lecturer in good time before the start of the semester in order to find an individual solution for participating in your course in the individual case. An appropriate solution can, for example, be individual support by the lecturers (e.g. literature study with individual feedback possibilities, reading protocols in connection with office hours or similar).

If teachers cannot be vaccinated against the coronavirus for proven medical reasons or if teachers belong to a group of people for whom the RKI does not (yet) recommend vaccination - and therefore do not want to expose themselves to contact with people who may be infectious despite vaccination or negative tests, despite the 3G rule - teachers still have the option of offering their teaching in an alternative (digital) format within the meaning of § 2 Para. 1 Corona Annex to the Framework Examination Regulations. If this is the case, you as a student will receive the relevant information directly from your lecturers.

Where can I currently work undisturbed on campus?

A total of 73 workstations are currently available in the library's reading room; the number of workstations will be expanded after the construction work is completed. The workstations do not need to be booked, they are allocated on a first-come-first-served basis. To check in, you will need your library card, proof of a negative Corona (rapid) test no more than 24 hours old (e.g. available in the Central Building), or proof that you have been fully vaccinated or have survived an infection, as well as an identity document. An FFP2 or comparable medical mask must be worn on the circulation areas within the building; the mask may be removed at the workplace. The workplaces are initially available from Mondays to Fridays between 10 am and 9 pm and on Saturdays between 12 pm and 4 pm.

Which rooms will be equipped with video technology for hybrid teaching?

Leuphana will gradually equip up to 80 rooms with hybrid session technology. These rooms will be marked as such on the outside.

Please note: All rooms will be furnished or marked by the building management according to the minimum distance requirements. The arrangement of the furniture may not be changed.

Do I have to pay the semester ticket if I will not be on site during the winter semester?

Information from the AStA on the composition of the semester fee, the semester ticket and individual options can be found here.

Is the mensa open?

After the refectory was originally supposed to remain open for the winter semester in to-go mode, the Studentenwerk Nordostniedersachsen (Student Union of North-East Lower Saxony) has now informed us about their plans to open the refectory in the winter semester after intensive consultation with the university. According to the current status, the refectory will not only offer a to-go menu during the start week between 7 and 15 October, but will also open the dining hall; access to the dining hall will only be possible in 2G mode (vaccinated or recovered). Between 18 and 22 October, only a to-go offer will be available due to the staffing situation of the Student Union. From 25 October, the refectory will reopen regularly; it will also be possible to use the dining hall regularly again. You will need proof of 2G (vaccinated or recovered) for entry; entry with tests only will not be possible. In addition, food trucks will supplement the food offerings on campus until the end of the year. You can find further information here.

Are the buildings on campus open?

With the start of the launch week from Thursday, 7 October, all University buildings will be open again on a regular basis. Access is possible for all employees, lecturers, students and visitors to the university if they have a 3G card. The only exceptions are service providers of the university (such as the post office, construction companies, etc.), who are subject to the regulations of their own hygiene concept.

Is the library open?

Since June 2021, the library's reading room has once again been open to the public as a place to study and work. There are currently 100 individual workstations available - more will be released soon. An official, negative antigen test for the SARS-CoV2 virus is currently required for access. This can be done, for example, on campus in building C14 (between 8 am and 2 pm). 

Those who do not wish to work in the reading room and only need books can still order media via the mail address lieferdienste@leuphana.de. They will then be collected from the foyer after a processing time of 5 working days. No antigen test is required to enter the foyer.

Access to electronic resources is also possible off campus for all university members via VPN client. Further information on the current status can be found on the MIZ website by visiting the FAQ "Library closure".

Are University Sports / Studio 21 open?

The University Sports Center offers a wide range of online sports activities. Most of the presence offers have been discontinued. Although the fitness studio is available for individuals by the hour, as well as  tennis in single mode. Further information can be found here.

How may the outdoor sports facilities be used?

Sporting activities with a maximum of five persons and two households are permitted on the sports facilities. Please note that maintaining distance reduces the risk of infection. If the statistical cumulative incidence in the district of Lüneburg exceeds the 100 mark, further restrictions will be imposed.

Is the International Office open again?

No. Due to the COVID-19 pandemic, the International Office will remain closed to the public until further notice. However, all staff members are available for information and advice by e-mail or telephone. If necessary, personal consultation is also possible by prior arrangement by e-mail or telephone. More information: www.leuphana.de/services/io.html

Is the writing center open?

The Writing Center continues to offer a wide range of academic writing for students and faculty. Due to the current situation, all events and services are currently offered in online formats only.

STUDYING ONLINE

What technical requirements do I need to study from home?

A VPN connection allows your computer encrypted, tap-proof access to the Leuphana university network. Your computer only needs to have access to the internet at home. With the help of a VPN tunnel, university members can access resources (e.g. terminal servers, file servers, e-books, e-journals, etc.) from anywhere that would otherwise only be available within the campus network. Further information can be found here:

You can also contact the IT Service by e-mail (it-service@leuphana.de)

What technical facilities does Leuphana provide for participation in online courses?

Leuphana uses the videoconferencing application ZOOM as an important tool for online courses. ZOOM enables the implementation of video and telephone conferences in high quality with up to 300 participants.

To ensure that your personal data is protected in the best possible way, we have configured ZOOM in all functional areas so that only a minimum of data is transmitted and stored. All presets are designed to give users the best possible control over the disclosure of data. An overview of Zoom's configurations at Leuphana for data economy can be found here.

A guide to installing Zoom can be found here.Instructions for using ZOOM can be found in the MIZ instruction wiki (https://anleitungen.leuphana.de, accessible via VPN). Extensive support information can also be found in the ZOOM Help Center: support.zoom.us/hc/de

Essential for the use of ZOOM is a powerful internet connection with a bandwidth of about 600 kb/s for video conferences or about 80 kb/s for audio conferences. Further system requirements for the use of ZOOM can be found here: support.zoom.us/hc/de/articles/201362023-Systemanforderungen-f%C3%BCr-PC-Mac-und-Linux